Introduction
In one of the previousarticle we have seen how to create a custom HCM Extract In Oracle Fusion HCM Cloud Application. Many a times some of these custom extracts can be scheduled (checkarticle here) to ensure the entire extraction process can be automated. However not all times does all the extract runs successfully. Sometime the extracts fails and one would need to check for the root cause for the same. Having said so it is not always possible to manually monitor each and every extract ( which runs at different times of the day) and there needs to be a mechanism which would notify users whenever an extract runs into error.
In this article we would try to demonstrate how to enable the feature and try to have a look at a worked out example.
Worked Out Example
In order to demonstrate this we may either create a New Custom HCM Extract or use a pre-existing one. For this example we would use a pre-existing custom HCM Extract ( “Custom Demo Extract”).
We would search for the extract under Navigator -> Data Exchange -> Manage Extract Definitions -> Search for Extract with name as Custom Demo Extract
This step confirms that an Extract with the name “Custom Demo Extract” does exists in the application and is in valid status.
Now we would need to click on the “Refine Extracts” link from the “Tasks” menu
This would take us to a new screen which would take us to a search screen where we would need to provide a Flow Pattern Name. Each HCM Extract is essentially a Flow pattern too so the Flow pattern name and HCM Extract name is same.
Next we need to click on the pencil icon (Edit) and this takes us to the following screen
We need to click on the “Go to Task” and this would take us to the “Basic Information” page which would provide details of all the input and output parameters of the Extract.
We would need to click on the “Next” button and this will take us to Owner and Checklist area. This is the place where we assign individual users / group who would be notified in case an HCM Extract goes in warning / error. An HCM Extract can even be configured to send notifications when the HCM Extract Flow Task starts or ends.
There are two types of Owner Types and a small description of each of them follows:
User: This option allows us to choose a specific user who would ne notified in case an HCM Extract errors out
Group: This option is to choose a specific Job Role meaning all individuals who have this job role would get notified.
For this example we would set the Owner Type as “User” and choose a Owner as “Andrew Debacher”. One would need to tick the checkboxes under the Notifications region depending on the various cases when we need a notification. For this example we would select all the available option. Once added the application screen would appear as below:
We should “Submit” the changes and then move to submit the extracts.(Using “Submit Extracts” option under the Tasks menu)
We would quickly click on “Ok and View Checklist” button to check the status of the HCM Extract run.
The above screen-shot shows that the HCM Extract status is in Error and we hope to receive an Notification Email (as per our setup) in the designated work email-id associated with “Andrew Debacher” and we would quickly go and check the mailbox
